Resources
Guides and tools for running travel well
Free for any nonprofit or school, whether or not you work with us. The tools run in your browser: nothing you type is sent anywhere.
Guides
Read
Writing a nonprofit travel policy
What to put in it, section by section.
Learn moreGrant-funded travel
Documentation and allocation, the official sources and the questions to ask.
Learn moreVolunteer trip checklist
From the first plan to the debrief.
Learn moreDuty of care checklist
What an organization should have in place.
Learn morePlaybooks
How to organize it
Step-by-step timelines, roles and checklists.
Set up a travel program
Roles, policy, cost codes and the first 90 days.
Learn moreBuild the annual travel budget
By program, fund and quarter.
Learn moreOrganize a board meeting
Travel, rooms and records for trustees.
Learn moreOrganize a conference or convening
Delegates, speakers, rooms and arrivals.
Learn morePlan a site visit
Field offices, partners and grant-funded visits.
Learn moreRun a volunteer deployment
From recruiting to everyone home.
Learn morePlan a school trip
Approvals, consent, chaperones and travel.
Learn moreMove a team to a competition
Rosters, equipment, transport and rooms.
Learn morePrepare for audit and grant reporting
What to pull, when, and from where.
Learn moreWhen something goes wrong
The first hour of an incident, and after.
Learn moreFor schools
Education travel
From elementary schools to graduate schools.
Elementary schools
Field trips, staff travel and simple, safe logistics.
Learn moreMiddle schools
Overnight trips, competitions and first trips away.
Learn moreHigh schools
Teams, tours, competitions and college visits.
Learn moreColleges and universities
Faculty, athletics, admissions, study abroad and research.
Learn moreGraduate and professional schools
Research, conferences, fieldwork and recruiting.
Learn moreOfficial sources
Where the rules actually live
Guides summarize; these are the sources to check.
- 2 CFR Part 200 (Uniform Guidance)
Cost principles for US federal awards, including travel costs (200.475). - GSA per diem rates
US federal lodging and meals rates by location, often used as a benchmark. - IRS standard mileage rates
The current business mileage rate. - IRS Form 990
The annual information return, which reports travel among functional expenses. - US State Department travel advisories
Advisory levels by country. - Smart Traveler Enrollment Program (STEP)
Registration for US citizens traveling abroad.
Bring your travel program under one roof
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