Preparing volunteers
Ready to go, before they go.
Passports, entry rules, health advice and a proper briefing are your organization's to manage. We make sure the travel fits them, and keep the plan in one place.
Pre-departure readiness
Reforestation season, cohort 2
Departs in 21 days · 9 volunteers
7 of 9 ready to travel
Status entered by the organization. silentVIP books travel that fits it.
Who does what
A clear line between us
Your organization
Chooses the project and the volunteers. Arranges visas or entry permissions, health advice and vaccinations, insurance, and the briefing. Decides when it is safe to go.
silentVIP
Plans and books the travel to fit those decisions: dates inside entry permissions, itineraries for applications, flights timed around appointments and the project start, and a named contact for every trip.
Before departure
What volunteers should have in hand
A starting list for your own briefing. Requirements differ by nationality and destination, so check each one with the official sources below.
- A passport valid for the whole trip, with the validity and blank pages the destination asks for
- Any visa or entry permission the destination requires for volunteer work, applied for in time
- Health advice for the destination from a clinician, and any vaccinations recommended
- Travel insurance that covers the activities and the destination
- The itinerary, the project address and an emergency contact at your organization
- Your organization's briefing: the project, conduct, safety plan and who to call
Official sources
Check with the people who set the rules
Government travel advice is updated as conditions change. Check it when you plan, again before departure, and during the trip.
How we fit the travel around it
Travel that works with the paperwork
Dates that fit
Arrival and departure inside the entry permission, with margin where the rules are strict.
Itineraries on request
Confirmed itineraries for each volunteer once ticketed, for applications and for their families.
Time for appointments
Departure dates that leave room for the appointments your volunteers need first.
Onward travel
Return or onward tickets booked, where entry rules expect them.
Questions
Preparation questions
Do you arrange visas, vaccinations or insurance?
No. Your organization and your volunteers arrange those, using official sources. We make sure the travel fits: dates inside the visa's validity, an itinerary and onward ticket if the entry rules ask for one, and flights that leave time for appointments before departure.
Where should volunteers check entry and health requirements?
With the official sources for their nationality and destination, such as the government travel advice listed on this page and the destination country's own embassy or consulate.
Can you send itineraries volunteers can use for their applications?
Yes. Every booking comes with an itinerary, and we can send confirmed itineraries for each volunteer once they are ticketed.
More in Volunteer travel
Plan the travel, prepared
Tell us the project, the dates and where your volunteers are coming from.