For volunteer organizations
Your volunteer program, with a travel desk.
For organizations that send volunteers every season: one account, your rules, your approvers and your funds, with silentVIP's team doing the booking and looking after every trip.
Season plan
Spring placements
One account, one invoice per cohort, charged to the program that funds it.
What you get
The travel side of your program, handled
Your travel rules
Fare classes, baggage, layover limits and what needs approval, checked on every option.
Learn moreApprovals
Your coordinators approve trips and changes before money is spent.
Learn moreCharged to the right fund
Each trip tagged to the program, grant or fund that pays for it.
Learn moreReports
Spend by cohort, program and fund, and exports for your finance system.
Learn moreDuty of care
Who is where, monitoring and incident contact.
Learn moreTeams and cohorts
Group space, name changes and staggered arrivals.
Learn moreCommitments
What silentVIP stands behind
The same service silentVIP gives its corporate clients, published on silentvip.com.
- No supplier commissions. We're paid only our published fees.
- Every fee itemized on the option and on the invoice. Nothing hidden in the fare.
- Hotels reconfirmed with the property before check-in, so the room is there when your traveler arrives.
- A named person owns every issue until it's resolved, and you can see who it is.
- Every refund tracked with an expected date, and chased if it's late.
- Urgent help 24 hours a day, 7 days a week; standard requests acknowledged within 1 business hour.
Getting started
From first call to first cohort
Talk to us
How your program works: seasons, cohorts, where volunteers come from and who approves.
Set up
Your account, rules, approvers and funds. Usually 4 to 6 weeks.
First cohort
We book and look after the first group with your coordinator.
Review
What worked, what to change for the next season.
Questions
For volunteer organizations
We send volunteers every season. Can travel be set up once?
Yes. Your organization has one account, with your travel rules, approvers and the programs or grants travel is charged to. Each season or cohort is booked inside it.
How long does setup take?
Implementation usually takes 4 to 6 weeks.
Can we see it before we commit?
Yes. The live demo is the real portal on a fictional company, with no sign-up.
Do volunteers need accounts?
Not necessarily. Coordinators can request and manage travel for volunteers. Volunteers who travel often can have their own access.
More in Volunteer travel
Give your program a travel desk
Tell us about your organization and how you travel. A person reads every enquiry and replies.